Thank you for taking the time to learn more about being a Vendor at our spring Dirty Boots Country Fest 2026. The event will be held September 12 2026, at the Carlisle Fairgrounds. We will have a big focus on the music as well as decade driven activities!

• Regular Vendors will have a double space. Meaning 20 feet wide spaces.
• Most Vendors will be able to park near their space.
• Although the event runs till 8 pm, we will permit early breakdown after 6:30 pm when the final band begins.
• Electric will be available for $100 additional fee.
• Set up availability on Friday (10:00 am to 2:00 pm) Vendors must be set up by Saturday 11:00 am and can arrive and set up as early as 7 am on Saturday.





Dueling Decades Fest



Vendor Rules &Regulations



Management reserves the right to amend any/all procedures as seen fit.

Thank you for applying to be a vendor. We are looking forward to working with you! We have a great lineup of activities and music for this year and we know that YOU are a very important part of all our events! 



DATE: September 12, 2026

LOCATION: 1000 Bryn Mawr Rd, Carlisle, PA17013 

EVENT MANAGEMENT POINTS OF CONTACT

Event Manager- Amber Burdick- 240-452-6993  

whimsicaleventsllc1@gmail.com



SITE LOGISTICS



REGULAR & WINE VENDORS: 20X15 SPACE 



FOOD VENDORS: 24X18 SPACE



TRAILERS: 30X30 SPACE



WINERIES/DISTILLERIES/BREWERIES- 12x12 (must include samples and have off prem license) 

VENDOR CARE & CONDUCT



 VENDORS RESPONSIBLE FOR SET-UP AND CLEAN UP OF SPACE. VENDORS REQUESTED TO STAY UNTIL START OF LAST BAND. SPACE IS LARGER IN ORDER TO KEEP CAR AT SPOT WITH YOUR VENDOR TENT IF YOU WOULD LIKE. VENDOR PARKING IS ALSO AVAILABLE. VENDOR SPACE MUST REMAIN NEAT. TRASH IS LOCATED IN MULTIPLE AREAS NEAR YOUR VENDOR LOCATION. PLEASE MAKE SURE ALL TRASH IS PLACED IN THE BIN. VENDORS MUST NOT DEFACE GROUNDS OR BUILDINGS, IF SUCH DAMAGE OCCURS; VENDOR IS RESPONSIBLE TO OWNER FOR PROPERTY DAMAGE. VENDORS WILL BE CHARGED UP TO $500 FOR ANY EXCESS DEBRIS REMAINING AT TENT LOCATION. VENDORS SHALL COMPLY WITH ALL REASONABLE REQUESTS OF SITE OFFICIALS.



SAFETY/ SECURITY



EMS STAFF, HEAT/AIR CONDITIONING, WATER AND OTHER RELIEF IS AVAILABLE TO VENDORS, VOLUNTEERS AND PATRONS WHO MAY NEED IT.  SECURITY WILL BE ON SITE THE DAY OF EVENT. FOR SAFETY OF ALL ATTENDEES. THE SALE OF ALCOHOL, WEAPONS OF ANY KIND, ILLEGAL DRUGS AND PARAPHERNALIA IS PROHIBITED. (Wineries may sell wine bottles and any items that are allowed by their off prem license. Wineries/Distilleries must give samples as part of this event). IN THE EVENT OF SUCH, VENDOR WILL BE DISMISSED IMMEDIATELY WITHOUT A REFUND.



SECURITY WILL BE PROVIDED FOR YOUR SAFETY AS WELL AS THE SAFETY OF OUR PATRONS. BOTH VOLUNTEERS AND TRAINED STAFF WILL BE PRESENT THROUGHOUT THE DAY



SET UP HOURS



All vendors are welcome and encouraged to set up Friday (9/11)  Friday set up is from 10am-3pm. 



Saturday (9/12) Vendor Set up is from 7am-1100am. Gate open Saturday 12pm and vendors must be set up and ready for tent inspection by 11:30AM. There is no overnight security for set-ups. 



WIFI/ELECTRIC/WATERS/OTHER



WIFI/ WATER IS NOT PROVIDED AT THE VENUE. GENERATORS ARE ALLOWED AND CELL COVERAGE IS GOOD. WHEN USING GENERATORS PLEASE REFER TO NFPA (NATIONAL FIRE PROTECTION ASSOCIATION) 1. FIRE CODE STATES “THE EXHAUST OF THE GENERATOR MUST BE DIRECTED AT LEAST FIVE FEET IN ANY DIRECTION AWAY FROM ANY OPENINGS OR AIR INTAKES AND ALSO AWAY FROM ANY BUILDING.”

ELECTRIC- Can be purchased at the time of application. This must be done in the application stage.



TENT MANDATES

TENT MUST BE STAKED DOWN OR WEIGHTED DOWN. THIS IS A SAFETY ISSUE/TENT WILL BE CHECKED PRIOR TO GATES OPENING.YOU MAY NOT TIE YOUR TENT TO ANOTHER VENDORS TENT.



VENDOR SPACES & PARKING:



Each vendor will be designated a spot. You will receive your location only when paid and 2 weeks prior to event. Vendors will have a designated parking area either at your tent or in a vendor parking location. Vendor helpers should park in main lot.



INSURANCE, LICENSING, PERMITS: 



ALL VENDORS WILL DISPLAY ANY NECESSARY PERMITS/INSURANCE AT THEIR TENT THE DAY OF THE EVENT. IF VENDOR CHOOSES TO HAVE INSURANCE/ PLEASE SEND COPIES OF INSURANCE TO ALL VENDORS WILL DISPLAY ANY NECESSARY PERMITS/INSURANCE AT THEIR TENT THE DAY OF THE EVENT. IF VENDOR CHOOSES TO HAVE INSURANCE/ PLEASE SEND COPIES OF INSURANCE TO Whimsicaleventsllc1@gmail.com ALL FOOD AND FOOD PRODUCTS OFFERED FOR SALE SHALL BE FROM SOURCES APPROVED OR CONSIDERED SATISFACTORY BY ALL VENDORS MUST INCLUDE THEIR FULL PRODUCT LIST IN THE APPLICATION. IF A SPECIFIC PRODUCT IS DETERMINED THAT WAS NOT NOTED IN PRODUCT LIST, FESTIVAL MANAGEMENT HAS THE RIGHT TO TERMINATE VENDOR PARTICIPATION. NO REFUNDS WILL BE GIVEN IN THE EVENT OF TERMINATION.  



COMPLIANCE WITH GOVERNMENT REGULATIONS, FOOD SAMPLES, TAXES, ETC.



VENDORS ARE RESPONSIBLE FOR COMPLYING WITH THE STATE AND LOCAL HEALTH DEPARTMENT AND LICENSING REGULATIONS GOVERNING THE PRODUCTION AND SALE OF THEIR PRODUCTS. IF APPLICABLE, VENDORS ARE RESPONSIBLE FOR REPORTING AND COLLECTING ALL SALES TAX. SALES TAX ON RETAIL ITEMS SOLD AT THIS EVENT IS 6%. FOR MORE INFORMATION PLEASE VISIT: VENDORS ARE RESPONSIBLE FOR COMPLYING WITH THE STATE AND LOCAL HEALTH DEPARTMENT AND LICENSING REGULATIONS GOVERNING THE PRODUCTION AND SALE OF THEIR PRODUCTS. IF APPLICABLE, VENDORS ARE RESPONSIBLE FOR REPORTING AND COLLECTING ALL SALES TAX. SALES TAX ON RETAIL ITEMS SOLD AT THIS EVENT IS 6%. FOR MORE INFORMATION PLEASE VISIT: WWW.PA.GOV. VENDORS MUST HAVE ALL REQUIRED PERMITS AND/OR LICENSES PRIOR TO THE START OF FESTIVAL DAY. EXAMPLES INCLUDE PLANT/NURSERY LICENSE AND LICENSED KITCHENS FOR PROCESSED FOODS. VENDORS OF CERTIFIED ORGANICALLY GROWN PRODUCE MUST HAVE A COPY OF CURRENT ORGANIC CERTIFICATION. VENDORS WHO FAIL TO COMPLY WITH MD STATE, FEDERAL AND LOCAL REGULATIONS MAY BE SUBJECT TO REMOVAL FROM THE FESTIVAL AND FORFEITURE OF BOOTH SPACE RENTAL FEES. ALL PERMITS/LICENSES WILL BE DISPLAYED AT VENDOR LOCATION DURING THE TIMES OF THE FESTIVAL FOR ADDITIONAL INFORMATION REGARDING CERTIFICATIONS, PERMITS AND/OR LICENSES, CONTACT: Cumberland County Health Department. 717-243-5151 



VENDOR CHECK IN/NAME TAGS/ ID’s



Regular vendors may have (2) total staff helping for the event. Our staff will reach out for these names prior to the event. At event check-in each vendor and helpers will receive a name tag. These name tags must be worn during the event. If wanting to drink, vendors and vendor staff may purchase a band at the front gate after the gate opens at 12.



DISCLAIMERS & LIABILITY:



Whimsical Events IS NOT RESPONSIBLE FOR ANY LOSS, INJURY OR DAMAGE THAT MAY OCCUR TO VENDOR OR VENDOR'S EMPLOYEES OR PROPERTIES OF ANY CAUSE WHATSOEVER. THE VENDOR ASSUMES FULL RESPONSIBILITY AND LIABILITY RESULTING DIRECTLY OR INDIRECTLY, OR JOINTLY, FROM OTHER CAUSES THAT ARISE BECAUSE OF THE ACTIONS OR OMISSIONS OF ITS AGENTS, EMPLOYEE OR INDEPENDENT CONTRACTORS, WHETHER ACTING WITH OR WITHOUT THE SCOPE OF THEIR AUTHORITY. 



WINERIES/DISTILLERIES/BREWERIES



Must have an off-prem license. Free Samples to be given in festival cups. Whatever your off prem license allows, you can sell at the event! Giving free samples to the patrons is part of the free vendor space, but you can sell what your license allows.



For the insurance, please make sure you add- this must be added 50 days prior to the event.



Carlisle Productions, Inc.

1000 Bryn Mawr Road Carlisle, PA 17013

  and 

B&C Properties, Inc.

1000 Bryn Mawr Road Carlisle, PA 17013



Event is rain or shine and tickets are non-refundable. In the event of a natural disaster and the event should be cancelled, we will provide options for a new date for the event. 



EMERGENCY CONTACTS:



If serious, always dial 911

EMS- On site or dial 911

FIRE- Carlisle Fire & Rescue- 717-243-2124

POLICE- Carlisle Police Department- 717-243-4121 or dial 911

HOSPITAL- UPMC- 717-249-1212



FESTIVAL STAFF:



Event Director- Amber Burdick

Vendor Management- Amber Burdick/ Sandy Campbell

Bands/Music/Venue- David Grimm

Security/Site Logistics- Scott Burdick